E-Safety Policy

Last Updated: January 25, 2024

  • About policy
  • Policy aims
  • Roles and responsibilities
  • Procedure
  • Take down policy

About this Policy

This policy has been drafted by the Principal Instructor. It is available on the London School of Emerging Technology website and is addressed to all students and staff. This policy was drafted after consultation with students and faculty, and after taking into consideration guidance issued by the Department for Education. In addition to this policy, students must also comply with the Acceptable Use of ICT Policy and Agreement.

The policy relates to the use of technology, including:

  • Email
  • The Internet
  • Virtual Learning Environments
  • Social networking sites and social mobile apps
  • Instant messaging, chat rooms, blogs and message boards
  • Mobile phones and smart devices
  • Handheld game consoles
  • Other photographic or electronic equipment

Those who use or have access to the LSET’s Information and Communications Technology (ICT) systems, whether on or off-site, are covered by this policy, including faculty, students, parents, visitors, and staff. This policy focuses on the (mis)use of any of the above technologies, whether inside or outside LSET premises, that may affect the welfare of others, or it may also jeopardize the reputation of the LSET or adversely affect its culture.

Policy Aims


Personal information provided to the Education Institution by you will only be used for the purposes stated when the information is requested. Personal information will not be disclosed or sold to third parties, or provided to direct marketing companies or any other such organisations without your permission. Personal information collected and/or processed by the institution is held in accordance with the provisions of the Data Protection Act 1998.

Demographical and statistical information about user behaviour may be collected and may be used to analyse the popularity and effectiveness of the LSET’s website. Any disclosure of this information will be in aggregate form and will not identify individual users.

We collect data relating to the demographic and the interests of our users via tools such as Google Analytics and cookies set by Google advertising networks. This data is used in aggregated form to help improve the site and the education Institution’s marketing efforts.

This policy helps the institution:-  

  • Determine the roles and responsibilities associated with e-safety at the London School of Emerging Technology.
  • Ensure that the students take advantage of the educational opportunities available through access to internet and other forms of electronic communication.
  • Prevent cyberbullying and other forms of abuse by safeguarding and promoting the welfare of students.
  • Maintain the LSET's assets in a safe and secure manner and also maintain its reputation.
  • Encourage students and faculty to take responsibility for their own e-safety.
  • Ensure that students and staff use technology in a safe and secure manner.
  • Provide education to members of the LSET community about the potential risks and harms associated with the use of the Internet.

Roles and responsibilities

The Principal Instructor

Mayur Ramgir, the Principal Instructor of LSET, is responsible for overseeing the safety and wellbeing of all members of the LSET community, including e-safety.

The Principal Instructor is also responsible for overseeing the procedures that follow a serious breach of e-safety or its acceptable use, or of any allegation of such breach that has been made against a member of the LSET community.

It is the responsibility of the Principal to oversee the procedures that follow a serious breach of e-safety or acceptable use, or an allegation of such, that has been made against a member of the LSET community.

It is the Principal Instructor’s responsibility to ensure that the e-Safety Policy and relevant documents are current.

Contact: [email protected]

Teaching and operations staff is responsible for ensuring that:

  • LSET’s Staff Acceptable Use of ICT Policy and Agreement has been read, understood and signed by them.
  • Any suspected misuse or problem is reported through the appropriate channels
  • The Student Acceptable Use Agreement has been read, for reference.


Students are responsible for ensuring that:

  • The students have read, understood, and signed LSET’s Student Acceptable Use Agreement.
  • The students are aware of the importance of reporting abuse, misuse, or access to inappropriate materials.
  • The students are aware that they are responsible for using LSET’s ICT system and their own devices in accordance with the Student Acceptable Use Agreement while on LSET premises.


E-Safety concerns

There are three main areas of concern for E-Safety; safeguarding, discipline, and cybersecurity. Cyberbullying and online grooming, for example, fall under the safeguarding category, abusive communications within the LSET community fall under the disciplinary category, and external email hacking falls under the cybersecurity category. In some circumstances, concerns may fall under one or all of these categories, as they are not mutually exclusive.

E-Safety concerns will be evaluated based on safeguarding, discipline, and cybersecurity risks. In most cases, however, E-Safety concerns are addressed in the following manner:

In accordance with the Staff Code of Conduct, line managers will handle issues related to staff discipline.

Personal tutors will handle student’s discipline-related issues in accordance with the Student Behaviour and Exclusions Policy.

The Principal Instructor will deal with cybersecurity issues with the help of internal and external teams.

The Liability of the LSET

Unless negligent under the terms of this policy, the LSET accepts no responsibility to the student or parents caused by or arising out of a student’s use of mobile phones, e-mail and the internet whilst at LSET.

Take down policy

Should LSET become aware that any resource, image or media have been uploaded which the LSET does not have the copyright permission to use, it will be removed as soon as practically possible.

Monitoring and review

The Principal Instructor is responsible for implementing and reviewing this policy annually in consultation with students and staff. The Principal Instructor will take into consideration the history of e-safety incidents and new technologies, as well as the effectiveness of existing security procedures.

Student Acceptable Use Agreement

  • As a user of LSET, I agree to use the technology responsibly and for educational purposes only.
  • I will respect the LSET’s privacy and intellectual property rights of others, refraining from unauthorised sharing or distribution of content.
  • It is understood that any communication on the LSET platform will be respectful, inclusive, and free from any form of bullying, harassment, or discrimination.
  • I will not attempt to access unauthorised information, manipulate data, or engage in any activities that compromise the LSET platform’s security.
  • Personal information shared on the LSET platform will be handled responsibly, adhering to the platform’s privacy policy and applicable data protection laws.
  • At LSET, it is understood that any misuse of technology, including cheating or plagiarism, is strictly prohibited.
  • LSET reserves the right to monitor and manage platform content to ensure compliance.
    In the event of inappropriate behaviour or violation of the agreement at LSET, disciplinary actions, including account suspension, may be taken.
  • By using LEST, I acknowledge that I have read, understood, and agree to abide by the terms of this Student Acceptable Use Agreement.

Staff Code of Conduct

  • All staff members of LSET should conduct themselves with professionalism and integrity when interacting with colleagues, students, and stakeholders.
  • Respect for diversity and inclusion is paramount; LSET will not tolerate discrimination, harassment, or inappropriate behaviour.
  • At LSET, the confidentiality of student and organisational information must be maintained, and staff members are expected to use technology responsibly and solely for work-related purposes.
  • At LSET, continuous professional development is encouraged, and all staff members are expected to contribute positively to a collaborative and innovative learning environment.
    At LSET, compliance with relevant laws, regulations, and company policies is mandatory in all aspects of work.
  • At LSET, timely and open communication is essential; conflicts or concerns should be addressed constructively through appropriate channels.
  • Staff members are expected to be punctual, accountable for their work, and demonstrate a strong commitment to the goals and values of LSET.
  • At LSET, the use of company resources, including technology, should be in accordance with established policies to ensure efficiency and security.”
  • Ethical conduct in educational practices, including avoiding plagiarism and maintaining academic integrity, is fundamental to LSET’s mission.
  • By joining LSET staff members acknowledge their commitment to this Code of Conduct and understand that non-compliance may result in disciplinary action, including termination.

Student Behaviour and Exclusions Policy

  • Students at LSET are expected to conduct themselves in a manner that fosters a positive and respectful learning environment.
  • At LSET, any behaviour that disrupts the learning process, harasses others, or violates ethical standards will not be tolerated.
  • Disciplinary actions, including temporary suspension or permanent exclusion from the platform, may be taken at LSET in response to serious breaches of conduct.
  • At LSET, students are prohibited from engaging in any form of cheating, plagiarism, or misuse of technology during their educational activities.
  • At LSET, harassment, discrimination, or bullying in any form, whether online or offline, will be addressed promptly and may result in disciplinary measures.
  • At LSET, appeals regarding disciplinary actions can be made through established channels, ensuring fair and transparent resolution processes.
  • LSET reserves the right to monitor and manage student behaviour on the platform to maintain a safe and inclusive learning environment.
  • Continuous adherence to ethical standards and respectful behaviour is essential for continued enrollment and participation in LSET.
  • By enrolling in courses provided by LSET, students acknowledge their commitment to this Student Behaviour and Exclusions Policy.