Listen actively – Active listening is a simple, but effective, way to make sure everyone feels safe expressing themselves. Active listening means focusing solely on the speaker. It means waiting until the person has finished speaking before you respond or ask questions.
Make it clear that all thoughts and opinions are welcome – Another important step is making it clear that all thoughts and opinions are welcome. This can help eliminate the judgment that might be present on your team.
Ask questions – Asking questions is an effective way to make sure everyone feels heard. When you ask questions, you give others a chance to share their thoughts and feelings. You also show that you care about what they have to say.
Make sure your feedback is positive – Positive, constructive feedback is the key to making sure your feedback is received well. Make sure your feedback is focused on what the person did well and what could be improved.
Make sure your feedback is timely – Timeliness is key when it comes to feedback. It’s best to provide feedback as soon as possible, while the situation is still fresh in everyone’s mind.
Provide feedback in a safe environment – Make sure you provide feedback in a safe environment. This means delivering feedback in a private setting and not in front of other team members.